\r\n | \r\n Type of\r\n information<\/b><\/p>\r\n <\/td>\r\n | \r\n Purposes<\/b><\/p>\r\n <\/td>\r\n | \r\n Legal basis of\r\n processing<\/b><\/p>\r\n <\/td>\r\n <\/tr>\r\n \r\n | \r\n Member's name, address, telephone number(s), e-mail\r\n address(es), membership category, joining & renewal dates, fees paid and\r\n due, payment method.<\/p>\r\n <\/td>\r\n | \r\n Managing the Member\u2019s membership of the Club.
\r\n Contacting lapsed members.<\/p>\r\n <\/td>\r\n | \r\n Performing the Club\u2019s contract with the Member.
\r\n For the purposes of our legitimate interests in operating the Club.<\/p>\r\n <\/td>\r\n <\/tr>\r\n | \r\n | \r\n The Member\u2019s e-mail address, login name, access permissions.<\/p>\r\n <\/td>\r\n | \r\n Login credentials to the club\u2019s Agoria based web site.<\/p>\r\n <\/td>\r\n | \r\n Performing the Club\u2019s contract with the Member.
\r\n For the purposes of our legitimate interests in operating the Club.<\/p>\r\n <\/td>\r\n <\/tr>\r\n | \r\n | \r\n Member\u2019s name and e-mail address.<\/p>\r\n <\/td>\r\n | \r\n Passing to the AIVC for the AIVC levies and to conduct\r\n surveys of Members and former members of the Club. See paragraph 5.3 below.<\/p>\r\n <\/td>\r\n | \r\n For the purposes of our legitimate interests in operating\r\n the Club and \/ or the legitimate interests of the AIVC in its capacity as the\r\n national body.<\/p>\r\n <\/td>\r\n <\/tr>\r\n | \r\n | \r\n Member's emergency contact details.<\/p>\r\n <\/td>\r\n | \r\n Contacting next of kin in the event of emergency.<\/p>\r\n <\/td>\r\n | \r\n Protecting the Member\u2019s vital interests and those of their\r\n dependants and \/ or next of kin<\/p>\r\n <\/td>\r\n <\/tr>\r\n | \r\n | \r\n Member's date of birth or confirmation that over 18.<\/p>\r\n <\/td>\r\n | \r\n Managing membership categories which are age related.<\/p>\r\n <\/td>\r\n | \r\n Performing the Club\u2019s contract with the Member.<\/p>\r\n <\/td>\r\n <\/tr>\r\n | \r\n | \r\n Member's gender.<\/p>\r\n <\/td>\r\n | \r\n Provision of adequate facilities for members.<\/p>\r\n <\/td>\r\n | \r\n For the purposes of our legitimate interests in making sure\r\n that we can provide sufficient and suitable facilities (including changing\r\n rooms and toilets) for each gender.<\/p>\r\n <\/td>\r\n <\/tr>\r\n | \r\n | <\/td>\r\n | \r\n Reporting information to the AIVC.<\/p>\r\n <\/td>\r\n | \r\n For the purposes of the legitimate interests of the AIVC to\r\n satisfy diversity compliance required by law.<\/p>\r\n <\/td>\r\n <\/tr>\r\n | \r\n | \r\n Photos and videos of Members and any other persons present.<\/p>\r\n <\/td>\r\n | \r\n Putting on the Club\u2019s website.<\/p>\r\n <\/td>\r\n | \r\n Consent. We will seek the consent of everybody who would\r\n appear in the photograph before taking it and give them the opportunity to\r\n withdraw.<\/p>\r\n <\/td>\r\n <\/tr>\r\n | \r\n | \r\n Name, e-mail address and telephone number of each Club\r\n Officer.<\/p>\r\n <\/td>\r\n | \r\n Information made available to the AIVC, in each case as a\r\n point of contact at the Club, unless the officer requests it to be withheld.<\/p>\r\n <\/td>\r\n | \r\n For the purposes of our legitimate interests in operating\r\n and promoting the Club<\/p>\r\n <\/td>\r\n <\/tr>\r\n | \r\n | \r\n Employees and representatives of suppliers to the Club.<\/p>\r\n <\/td>\r\n | \r\n Entering into and managing arrangements with suppliers<\/p>\r\n <\/td>\r\n | \r\n Entering into and performing contracts with suppliers<\/p>\r\n <\/td>\r\n <\/tr>\r\n<\/table>\r\n\r\n In the table above the word \u201cMember\u201d means either:
\r\n(i) \u00a0a Full Member of Thames Valley IVC, or
\r\n(ii) a member of another IVC who has agreed to be on the club\u2019s membership\r\nlist.<\/p>\r\n\r\n Information about a Full Member is retained whilst they are\r\na member, and normally for up to 18 months after they cease to be a member\r\nunless they request it to be deleted.<\/p>\r\n\r\n Information about a member of another IVC is retained until\r\neither they request it to be deleted or they are no longer involved with the\r\nclub.<\/p>\r\n\r\n\r\n\r\n 3.2. \r\n<\/span><\/b>Meetup<\/b><\/p>\r\n\r\n\r\n \r\n | \r\n Type of\r\n information<\/b><\/p>\r\n <\/td>\r\n | \r\n Purposes<\/b><\/p>\r\n <\/td>\r\n | \r\n Legal basis of\r\n processing<\/b><\/p>\r\n <\/td>\r\n <\/tr>\r\n \r\n | \r\n \u201cNo Shows\u201d for any events a Member has booked for but not\r\n attended.<\/p>\r\n <\/td>\r\n | \r\n To keep count of how many events a prospective member has\r\n attended. To be aware of the reliability of a member in attending future\r\n events<\/p>\r\n <\/td>\r\n | \r\n For the purposes of our legitimate interests in operating\r\n the Club.<\/p>\r\n <\/td>\r\n <\/tr>\r\n | \r\n | \r\n Role of Member in group.<\/p>\r\n <\/td>\r\n | \r\n All Full Members of the club are made Event Organisers or\r\n higher.<\/p>\r\n <\/td>\r\n | \r\n For the purposes of our legitimate interests in operating\r\n the Club.<\/p>\r\n <\/td>\r\n <\/tr>\r\n | \r\n | \r\n Photos and videos of Members.<\/p>\r\n <\/td>\r\n | \r\n Putting on the Club\u2019s website.<\/p>\r\n <\/td>\r\n | \r\n Consent. We will seek the consent of everybody who would\r\n appear in the photograph before taking it and give them the opportunity to\r\n withdraw.<\/p>\r\n <\/td>\r\n <\/tr>\r\n<\/table>\r\n\r\n In the table\r\nabove the word \u201cMember\u201d means any member of Thames Valley IVC\u2019s Meetup group.\u00a0\r\nMost are not Full Members of the club, though all Full Members are members of\r\nthe Meetup group. <\/p>\r\n\r\n 3.3. \r\n<\/span><\/b>Club Administration Information<\/b><\/p>\r\n\r\n\r\n \r\n | \r\n Type of\r\n information<\/b><\/p>\r\n <\/td>\r\n | \r\n Purposes<\/b><\/p>\r\n <\/td>\r\n | \r\n Legal basis of\r\n processing<\/b><\/p>\r\n <\/td>\r\n <\/tr>\r\n \r\n | \r\n The findings of any formal complaint(s) about \u00a0a member\r\n (Full or Meetup-only), including member\u2019s \u00a0name and address.<\/p>\r\n <\/td>\r\n | \r\n To enable future committees to be aware of any complaints\r\n against a member who wishes to re-join.<\/p>\r\n <\/td>\r\n | \r\n For the purposes of our legitimate interests in operating\r\n the Club.<\/p>\r\n <\/td>\r\n <\/tr>\r\n<\/table>\r\n\r\n Data in the table above will be\r\nheld securely by two or more committee members.\u00a0 When committee members leave\r\ntheir posts they must pass the data on to their successors and delete the\r\ncopies they hold.<\/p>\r\n\r\n 4. <\/span>How\r\nwe protect your personal data<\/h1>\r\n\r\n4.1. \r\n<\/span>We will not transfer your personal data\r\noutside the UK or EU without your consent BUT we will inform you if the Club\u2019s\r\nhosted services, website and\/or email server are outside of the UK or EU and\r\ntherefore your data is held outside of the UK or EU.\u00a0 We do not have any\r\ncontrol over where Meetup data is stored.<\/span><\/p>\r\n\r\n4.2. \r\n<\/span>We have implemented generally accepted\r\nstandards of technology and operational security in order to protect personal\r\ndata from loss, misuse, or unauthorised alteration or destruction.<\/span><\/p>\r\n\r\n4.3. \r\n<\/span>Please note however that where you are\r\ntransmitting information to us over the internet this can never be guaranteed\r\nto be 100% secure.<\/span><\/p>\r\n\r\n4.4. \r\n<\/span>For any payments, which we take from you\r\nonline, we will use a recognised online secure payment system.<\/span><\/p>\r\n\r\n4.5. \r\n<\/span>We will notify you promptly in the event\r\nof any breach of your personal data, which might expose you to serious risk.<\/span><\/p>\r\n\r\n5. \r\n<\/span>Who else has access to the information you provide us?<\/h1>\r\n\r\n5.1. \r\n<\/span>We will never sell your personal data. We\r\nwill not share your personal data with any third parties without your prior\r\nconsent (which you are free to withhold) except where we are required to do so\r\nby law or as set out in the table above or in paragraphs 5.2 and 5.3 below.<\/span><\/p>\r\n\r\n5.2. \r\n<\/span>We may pass your personal data to third\r\nparties who are service providers, agents and subcontractors to us for the\r\npurposes of completing tasks and providing services to you on our behalf (e.g.\r\nto print newsletters and send you mailings). We do this for the purpose of our\r\nlegitimate interests in operating the Club and for performing our contract with\r\nyou. However, we disclose only the personal data that is necessary for the\r\nthird party to deliver the service and we have a contract in place that\r\nrequires them to keep your information secure and not to use it for their own purposes.\r\nIt is possible that third parties may themselves engage others (sub-processors)\r\nto process your data. Where this is the case, third parties will be required to\r\nhave contractual arrangements with their sub-processor(s) that ensure your\r\ninformation is kept secure and not used for their own purposes.<\/span><\/p>\r\n\r\n5.3. \r\n<\/span>We may also pass your personal data to\r\nthe AIVC for the purposes of carrying out surveys when it is in the\r\nlegitimate interest of the club and the AIVC to do so. The AIVC may\r\nuse third parties to carry out the surveys but disclose only the personal data\r\nthat is necessary for the third party to do so and will have a contract in\r\nplace that require the third party to keep your information secure and not to\r\nuse it for their own purposes.<\/span><\/p>\r\n\r\n | | | | | |