|Thames Valley IVC|
How the Club Is Run
Rules and Regulations
The Club is run in accordance with its Constitution that covers: objectives, membership, management, running meetings, finances, etc. There are also Standing Orders that govern how General Meetings should be run. Both can be downloaded as PDF documents by clicking the corresponding links above.
Two other important documents are the Code Of Conduct and the Dispute Guidance Procedure.
The Code Of Conduct is in the Guidlines section above, and everybody should read it as they are expected to abide by it.
The Dispute Guidance Procedure only applies in the event of a dispute and is in this section of the website.
Much of the running of the club is done by a committee elected at the AGM. They normally meet once per month, about a week before bulletin issue
The responsibilities of the members of the committee are:
N.B. There is a gallery of photos of the committee on the back cover of this Handbook to help new members recognise them at events.
The Annual General Meeting (AGM) is usually held towards the end of October, and a draft AGM Bulletin Supplement that includes the agenda and any motions to be considered is normally distributed with the October Bulletin. All prospective, temporary and full members are welcome to attend, but only full members can vote on motions.
The Committee may occasionally order an Extraordinary General Meeting (EGM) if there is some matter that cannot be delayed until the next AGM.
Membership fees for the following year are set at the AGM and are due in January. New members who join during the year pay on a pro-rata basis.
Most members receive their bulletin electronically. However you may receive a paper bulletin through the post for an additional fee which just covers postage and stationery.
The club is non-profit making. The committee endeavours to return surplus income by subsidising some of the major events. The remainder of the income from subscriptions goes towards meeting publicity costs (printing of leaflets and maintenance of the club's website) and for attendance of delegates at the AIVC conference